Vision
The Provincial Assesor’s Office shall deliver effective and efficient appraisal and assessment services to ensure taxation for the financial stability and growth of the Province.
Mission
To become active partner in the attainment of financial stability and growth, the Provincial Assessor’s Office shall provide accurate, updated, and systematic records of real property which are properly identified to property owners, to ensure accuracy on its appraisal and assessment services to the Nortehanons.
Orgazational Chart
SERVICE STANDARD
Service/s Offered: ISSUANCE OF CERTIFICATION OF LANDHOLDINGS/ NO LANDHOLDINGS AND
CERTIFIED TRUE COPY OF TAX DECLARATION AND OTHER DOCUMENTS
Schedule of Availability of Service: Monday-Friday, 8:00 am -5:00 pm
WHO MAY AVAIL OF THE SERVICE: Clients/Real Property Owners
WHAT ARE THE REQUIREMENTS: Certification of Real Properties from the Municipal Assessor
HOW TO AVAIL THE SERVICE:
| APPLICANT/CLIENT | ACTIVITY | DURATION OF ACTIVITY | PERSON IN CHARGE | FEES |
|---|---|---|---|---|
| A Client may approach the Assessment Records Management Division for this purpose | 1. Records verification of all real properties of a Client / Property Owner 2. Issuance of Certification of Real Properties 3. Approval and Release of Certification 4. Certified True Copy of Tax declaration | 3 days for simple transaction and 7 days for complex transaction | RECORDS DIVISION – Marlita R. Sagadal – Grace S. Silvestre – Marina M. Polinas – Syra G. Reyes | Certification Fee of Certified True Copy of End |
Service/s Offered: Annotation or Cancellation of Mortgage or Bailbond
Schedule of Availability of Service: Monday-Friday, 8:00 am -5:00 pm
WHO MAY AVAIL OF THE SERVICE: Clients/Real Property Owners
WHAT ARE THE REQUIREMENTS:
- Original Owner’s Copy of Tax Declaration.
- Mortgage/Bailbond Contract registered by Registry of Deeds and duly assigned by surety or notarized by MTC/RTC or Attorney.
- Mortgage/Bailbond Release Order
- Annotation Fee
HOW TO AVAIL THE SERVICE:
| APPLICANT/CLIENT | ACTIVITY | DURATION OF ACTIVITY | PERSON IN CHARGE | FEES |
|---|---|---|---|---|
| A Client may present documents in the Assessment Records Management Division | 1. Review/ Verification of Owner’s Copy and previous TD from office file 2. Typing of Mortgage or Bailbond Forms 3. Annotation or Cancellation of Mortgage or Bailbond 4. Release of Tax Declaration annotated or cancelled for Mortgage or Bailbond | 3 days for simple transaction and 7 days for complex transaction | RECORDS DIVISION – Marlita R. Sagadal – Grace S. Silvestre – Marina M. Polinas – Syra G. Reyes – Ronalyn L. Ortego | Annotation Fee of Certification |
Service/s Offered: PROCESSING OF TAX DECLARATION FOR UPDATING, REVIEW & APPROVAL BY THE PROVINCIAL ASSESSOR/ ASSISTANT PROVINCIAL ASSESSOR
Schedule of Availability of Service: Monday-Friday, 8:00 am -5:00 pm
WHO MAY AVAIL OF THE SERVICE: Clients/Real Property Owners
WHAT ARE THE REQUIREMENTS:
For Transfer of Ownership:
- Certified True Copy of Title (by ROD or by Municipal Assessor)
- Deed of Conveyance (Registered at Registry of Deeds)
- Certificate Authorizing Registration, CAR (issued by BIR)4. Transfer Tax and Real Property Receipts
For Subdivision/Consolidation of Real Property with the Same Owner:
- Approved subdivision/consolidation map
- Real Property Receipts
- Request of Land Owner
For New Declarations:
LAND – Untitled
- Approved subdivision/consolidation map
- Real Property Receipts
- Request of Land Owner
LAND – Titled Property:
- Certified True Copy of Title
- Sketch Plan
Building:
- Sketch Map of Building
- Building Permit
- Certificate of Occupancy
- Affidavit of Ownership/Sworn Statement, in the absence of building permits, etc.
HOW TO AVAIL THE SERVICE:
| STEP | APPLICANT/CLIENT | ACTIVITY | DURATION OF ACTIVITY | PERSON IN CHARGE |
|---|---|---|---|---|
| 1 | A Client may file his/her declaration with attached documents to the Receiving Officer | Receive and verify Tax Declaration submitted by the Municipal Assessor and Assign Transmittal number and record on receiving logbook. Prepare and attached Processing Tracker Form and Forwarded to Tax Mapping | Mary Ann R. Custorio / Records Staff | |
| 2 | From Receiving Division, Tax Mapping Officer will update and validate other supporting documents attached | Receive and record on Tax Mapping Logbook and Tie-up with the Tax Map Control Roll (TCMR), Section Map, Assessment Roll and Forwarded to Assessment Division | 3 days for simple transaction | Jay B. Magalang Virgilio C. Flores Jesus Y. Camposano Christopher Bryan Kenneth A. Davocol Joel B. Adanza |
| 3 | From Tax Mapping Division, documents will be processed by LAO Officers of Property Appraisal and Examination/ Assessment & Evaluation Division | Receive and record on Appraisal and Assessment Logbook and review papers/documents, tie-up and cancellation the previous Tax Declaration from the office files. | Not exceed 15 days for complex transaction | Rize T. Bere Alma G. Chan Marvin J. Medrano Ryan A. Lopega Maria Liza Ortega |
| 4 | To the Provincial Assessor or Assistant Provincial Assessor | Shall review and approve or disapproved Tax Declarations with assessment and other supporting documents. Once processed, it shall be forwarded to the releasing staff. | 20 days for highly technical transaction | Katrina W. Dela Cruz / Riza T. Bere |
| 5 | Releasing Section of Approved Tax Declaration (Owner’s Copy) and other documents | For release of papers/documents | Mary Ann R. Custorio / Records Staff |
Here are the requirements needed in securing Certified True Copy of Tax Declaration of Property in our Office:
- Latest Tax Receipt or Tax Clearance from the Municipal Treasurer’s Office
- Any valid ID (proof of your identity)
- If you can’t come personally to our office, the representative must have a Special Power of Attorney (SPA) or Authorization Letter together with a copy of any valid ID of the requester and the bearer as well
Note: The Provincial Assessor’s Office of Northern Samar adheres the Implementing Rules and Regulations of Data Privacy Act of 2012
Here are the requirements needed in securing Certification of Real Property/No Real Property in our Office:
- Certification of Real Property/ No Real Property from Municipal Assessor’s Office where your property is located
- Any valid ID (proof of your identity)
- If you can’t come personally to our office, the representative must have a Special Power of Attorney (SPA) or Authorization Letter together with a photocopy of any valid ID of the requester and the bearer as well.
Note: The Provincial Assessor’s Office of Northern Samar adheres the Implementing Rules and Regulations of Data Privacy Act of 2012